Vendor Information & Guidelines

Pioneer Florida Museum and Village Events & Festivals

VENDOR APPLICATIONS SHOULD BE UP HERE BY JUNE 15th FOR THE OCT - MARCH SEASON.

Thank you for your interest in becoming a vendor at the Pioneer Florida Museum and Village! We appreciate your participation and look forward to working together to create a successful event experience.

Vendor Payment Information

Please complete your vendor registration/application before submitting payment.

Vendor registrations will not be processed or approved until both the completed application and payment have been received.

Please note that submitting payment does not guarantee acceptance. The museum reserves the right to decline vendor applications, and applicants will be notified if their application is not accepted.

When completing payment, please include:

• Vendor Business Name
• Event Name(s)

This ensures you receive proper credit for your registration.

Some checkout fields may not apply to your vendor type (such as membership information). If needed, simply enter N/A.

Food Vendor Policies

To protect museum fundraising efforts, the following items are NOT permitted for sale:

• Burgers
• Cheeseburgers
• Hot Dogs
• Grilled Chicken
• Pulled Pork
• Yellow Rice & Black Beans
• Boiled Peanuts
• Onion Rings
• French Fries (unless included as part of a meal)

These items are reserved for museum concessions.

No exceptions. Thank you for your understanding.

Insurance Requirements

Food Vendors and Activity Vendors
(Pony rides, bounce houses, rock climbing, axe throwing, etc.)

Please list the Pioneer Florida Museum as an additional insured on your liability insurance and submit documentation prior to the event.

Pioneer Florida Museum and Village
15602 Pioneer Museum Road
Dade City, FL 33523

Email: curator@pioneerfloridamuseum.org

Vendor Check-In, Set-Up & Event Information

Set-Up Times

• Vendor setup begins 2 hours prior to event start time
• Early setup in Friday may be available by arrangement
• Overnight storage is at your own risk

Arrival & Check-In

• Enter through Gate 2 and check in to get your space # upon arrival.
• Proceed to your assigned vendor space
• Unload quickly and move vehicles immediately to vendor parking. You will exit out Gate 4 at the end of the road. There is a vendor/volunteer parking lot across the street from Garte 4.

• Please do not block the road or gates.

• Please set up your tents, signs, etc. at least 3 ft back off the pavement of side walk.

Parking & Vehicle Rules

For guest safety:

• Vehicles must be removed from event areas 30 minutes before opening
• No vehicles are permitted back into event areas until guests have cleared after closing
• Vendors are expected to remain until event conclusion

If you must leave early due to an emergency:

• Items must be walked out or retrieved later
• Vehicles cannot enter active event areas

Failure to follow vehicle policies may result in removal from future events and possibly trespassed by a deputy onsite for the event.

Event Closing & Breakdown

• Enter through Gate 4 and out Gate 2 when directed
• Vendors should be fully off grounds within 2 hours after closing

Additional time must be arranged in advance.

Additional staff overtime charges may apply for extended breakdown times.

Please be patient during breakdown—hundreds of vendors, guests, volunteers, and vehicles may be exiting simultaneously.

Museum Amenities

Restrooms

Available at:

• Main Building
• Mabel Jordan Barn
• Behind the C.C. Smith General Store
• History Center Back Porch

First Aid & Lost Items

Please visit:

• Main Building Front Desk
OR
• Museum Concession Area

Museum Concessions

Concessions are located near the Church and Enterprise Church area. Often times it is cash only.

Important Vendor Policies

Refund Policy

NO REFUNDS

Vendor cancellations, no-shows, late arrivals, and withdrawals are non-refundable.

Refunds are only issued if the museum denies you as a vendor.

All events are rain or shine, with few exceptions. If the event is cancelled, you will be given a credit for another event.

Camping & Special Accommodations

Primitive camping and special accommodations may be available.

Please contact the museum in advance.

Smoking, Alcohol & Pets

• Outside alcohol prohibited
• No pets permitted
• Trained service animals welcome
• Smoking permitted only in parking areas

Trash Policy

Vendors are responsible for removing:

• Boxes
• Packaging
• Vendor trash

Please use designated dumpsters or take waste with you.

Please do not fill visitor trash cans with vendor waste.

Vendor Spaces

• Spaces are outdoors
• Most spaces are grassy terrain
• Ground conditions may be uneven

Please plan accordingly.

Vendor Exclusivity

The museum attempts to limit duplicate vendor types whenever possible.

However, exclusivity cannot be guaranteed.

Security

Please keep valuables secured at all times.

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