NEW Vendor Info

VENDOR APPLICATIONS

2024 - 2025

CHECK IN, SET UP, AND GENERAL INFORMATION CAN BE FOUND AT THE BOTTOM OF THE PAGE

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VENDOR ONLINE APPLICATIONS

We are looking for retail and craft vendors, businesses, produce, plants, vintage, farm house, etc. We prefer unique vendors. Outdoor events! We only provide the outdoor space, most spaces are in grass and may not be perfectly level. Please plan accordingly. You will need a pop up tent, tables, chairs etc.

Credit Card Payment required
Most events $45 + tax for non-food vendors (per 10 X 12' space)
Most events $65 + tax for food vendors (per 10 X 12' space)
Non-profits (no charge), must show proof of nonprofit status, Informational purposes or promotional items only. May not collect money or sell anything. For nonprofits making sales a 10% donation to the museum is required.or you may purchase a vendor space.
Registration closes at least 2 weeks prior to the event date or when the event reaches capacity, whichever comes first.)

(No political groups, please.)

2024 - 2025 VENDOR APPLICATION/REGISTRATION LINKS:

Register first, then come back here, scroll down and make your payment.

Saturday, Nov 9, 2024, Scarecrow Festival 10am - 4 pm

Registration closed

Saturday, Dec. 7, 2024, Pioneer Christmas and Vintage Market 10 am - 4 pm

Registration closed

Saturday, Jan. 11, 2025, Raising Cane and Moonshine Festival, 10 am - 4 pm

Registration closed

Saturday, Feb. 1, 2025, Farm Festival and Quilt Show, 10 am - 4 pm*

* PLEASE BE AWARE, THE EVENT HOURS SAY 10 AM - 4 PM, BUT OCCASSIONALLY THE HORSE PULL EVENT RUNS OVER THE 4 PM TIME. THE EVENT DOES NOT OFFICIALLY END UNTIL THE HORSE PULL ENDS AND THE HORSES AND GUESTS ARE OFF THE GROUNDS.

Registration closed

Saturday, March 1, 2025, Cracker Cowboy Day, 10 am - 4 pm

Registration closed

Saturday, April 5, 2025, Jelly Bean Fling, 10 am - 4 pm

Jelly Bean Fling Registration

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Sponsors: please click here to make a donation.

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VENDOR ONLINE PAYMENT OPTIONS:

Event and Festival Vendors at the Pioneer Florida Museum

Please make sure you list your Vendor Name and event(s) at check out so you are properly credited. Thank you.

If you have any difficulty clicking in the white boxes below, there are also blue links above each box you may use.

There may be some fields, in the checkout form, that don't pertain to you like membership, please just put N/A.

FOOD VENDORS:

The following Items are NOT permitted: Burgers, cheeseburgers, hotdogs, grilled chicken, pulled pork, yellow rice and black beans, boiled peanuts or onion rings or french fries (unless fries are part of a meal).

The museum concession stand prepares these items at most events.

NO EXCEPTIONS. Thank you for your understanding.

FOOD VENDORS and ACTIVITY VENDORS (pony rides, bounce house, rock climbing, axe throwing, etc.): Please list the Pioneer Florida Museum as an additional insured on your liability insurance and send to the Pioneer Florida Museum 15602 Pioneer Museum Rd. , Dade City, FL 33523 or curator@pioneerfloridamuseum.org prior to the event.

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CHECK IN, SET UP, AND GENERAL INFORMATION:

Welcome to the Pioneer Florida Museum! We are excited to have you as a vendor at our upcoming event. To ensure a smooth and successful experience, please take note of the following important information:

1. SET UP begins two hours prior to the event start time. If you require additional time for set up or would like to set up the day before usually 11 am - 2 pm, please contact the museum at 352-567-0262 to make arrangements. Please note that the museum is not responsible for items left overnight. PLEASE NOTE: The Friday before the Cracker Cowboy Day early set up is between 3 - 4 pm only, because of a large field trip day. All vendor gates will be locked.

2. Upon arrival, please check in at GATE 2, located just past the main gate, and proceed to your designated space.

3. For unloading, please pull over near your space and then immediately move your vehicle to our VENDOR PARKING LOT, located just outside Gate 4. Please do not block the driveway.

4. For the safety of our guests, all vehicles must be moved out of the event area 30 minutes prior to the event start time. No vehicles will be allowed back in until the event has ended and most guests have left, usually 30 minutes after the event ending time. We expect all vendors to stay until the event ends.We appreciate your patience and understanding. Please note that failure to comply with this policy may result in being barred from future events at the museum.

5. When the event ends and guests have cleared out, you may drive to Gate 4 and exit through Gate 2. Please ensure that you are off the museum grounds within two hours of the event ending. If you require additional time, arrangements must be made in advance or an additional vendor charge of $100 per hour will apply for employee overtime. Please be kind, courteous, safe and patient during the check in, set up and pack up process. Allow for extra time in your schedule. Sometimes it takes a bit to get packed up and navigate through the museum grounds with 100 other vendors all trying to leave at the same time.

6. RESTROOMS are located in the Main building, Mabel Jordan Barn, behind the C.C. Smith General Store, and on the back porch of the History Center.

7. In the event of a lost item or medical emergency, please visit the front desk in the Main building or the concession stand near the Church for assistance.

8. Adjacent to the Enterprise Church, near the fire trucks, the museum offers a convenient CONCESSIONS STAND for visitors to enjoy.

9. Please be advised that cancellations, no-shows, and late arrivals are non-refundable. The museum will only issue refunds in the event of a cancellation.

10. Stay up-to-date on all museum events by liking us on Facebook at www.facebook.com/PioneerFloridaMuseum. We encourage you to share our events with your friends and family.

11. If you require special accommodations or primitive camping overnight, please contact us in advance. A small fee may apply.

12. Every building on the museum grounds is equipped with FIRE EXTIQUISHERS for your safety.

13. Outside alcohol is strictly prohibited.

14. Smoking and pets are NOT permitted on the museum grounds. Trained service animals are welcome. Please be considerate of others.Smoking is allowed in the parking lots.

15. TRASH - Vendors are responsible for removing their own trash and boxes. Please use the dumpster (near vendor parking or the blue trash trailer by Gate 4 provided or take your trash with you. We kindly ask that you do not fill our event garbage cans or leave bags and boxes on the grounds.

16. Please keep your valuables secure at all times.

17. Vendor spaces are outside, mostly in the grass. Spaces may be uneven, please plan accordingly.

18. The museum makes every effort to limit the same kind of items from being at one festival, however we do not guarantee exclusivity.

Thank you for your cooperation. We value our vendors and appreciate your adherence to our guidelines. If you have any questions or concerns, please do not hesitate to contact the museum.

Pioneer Florida Museum and Village
15602 Pioneer Museum Road ● Dade City, Florida 33523
Mailing address: P.O. Box 335 ● Dade City, Florida 33526 ● PH: 352-567-0262
www.pioneerfloridamuseum.org ● non-profit 501(c)3

"These events are fundraisers for our non-profit museum. The museum relies on this revenue to maintain our collections, to operate and provide educational field trips to students. The Pioneer Florida Museum is grateful for your participation and your support of our museum and community." - Stephanie Black, Executive Director, email: curator@pioneerfloridamuseum.org

Vendor Info and Payment